The Project Admin at our construction company plays a pivotal role in ensuring the smooth and efficient execution of projects. This individual is responsible for providing comprehensive administrative support to the project management team, including document preparation, filing, and maintaining project records. The Project Admin will assist in coordinating project schedules, managing communication channels with stakeholders, and facilitating the procurement of necessary resources. Additionally, they will play an essential role in managing project documentation, tracking expenses, and preparing progress reports. The ideal candidate should possess excellent organizational skills, attention to detail, and a proactive approach to problem-solving, contributing to the overall success and timely delivery of construction projects.

At AREGIO Construction LLC., we firmly believe in promoting diversity and inclusivity in our workforce. As an equal opportunity employer, we welcome and encourage individuals from all backgrounds, including women and minorities, to apply for positions within our organization. We recognize the value that diverse perspectives bring to our team and are committed to providing a supportive and empowering work environment for everyone. Join us in our mission to build a stronger and more vibrant workforce, where talent and dedication thrive, regardless of gender, race, or ethnicity. Together, we can create a brighter future for all.

Job Type: Full-time

As a Project Admin, you will play a crucial role in supporting and facilitating the successful execution of construction projects within our company. Your responsibilities will encompass a wide range of administrative tasks to ensure the smooth functioning of project operations. You will be responsible for maintaining and organizing project documentation, including contracts, permits, and other essential records. Collaborating closely with the project management team, you will assist in coordinating project schedules, tracking progress, and communicating updates to stakeholders.

1. Documentation Management: Maintain and organize all project-related documentation, including contracts, permits, drawings, specifications, and other essential records. Ensure that files are up-to-date and readily accessible to the project team and relevant stakeholders.

2. Project Coordination: Collaborate closely with the project management team to assist in coordinating project activities and schedules. Keep track of project timelines, milestones, and deliverables to ensure that all tasks are executed on time.

3. Communication Facilitation: Serve as a central point of contact for project-related communications. Efficiently relay information between team members, contractors, suppliers, and other stakeholders to maintain clear and effective communication channels.

4. Procurement Support: Assist in procurement activities by managing purchase orders, tracking supply orders, and ensuring timely delivery of materials and equipment needed for the project.

5. Progress Tracking: Monitor project progress and update status reports regularly. Identify potential delays or issues and communicate them to the project manager to facilitate prompt resolution.

6. Financial Tracking: Collaborate with the finance team to track project expenses, invoices, and budget allocations. Help maintain accurate financial records and support cost control efforts.

7. Stakeholder Updates: Prepare and distribute regular project status updates and progress reports to keep stakeholders informed about the project's development.

8. Risk Management: Assist in identifying potential risks or challenges during the project lifecycle and support the implementation of mitigation strategies.

9. Meeting Coordination: Organize and schedule project meetings, prepare agendas, and document meeting minutes. Ensure that action items are followed up and completed.

10. Administrative Support: Provide general administrative support to the project team, including scheduling appointments, managing travel arrangements, and handling other administrative tasks as needed.

11. Quality Assurance: Support the implementation of quality control measures to ensure that project outcomes meet the required standards and specifications.

A bachelor's degree in business administration, project management, construction management, or a related field is preferred. Relevant certifications in project management or administration would be advantageous.